Draft Constitution

Te Kauwhata Health Awareness Society Incorporated

Draft Constitution

Version 250815

Table of Contents

Te Kauwhata Health Awareness Society Incorporated. 1

Introductory Rules. 4

Name. 4

Charitable Status. 4

Definitions. 4

Purposes. 5

Operating Area. 7

Act and Regulations. 7

Restrictions on Society Powers. 7

Registered Office. 7

Contact Person. 8

Members. 8

Minimum Number of Members. 8

Qualifications For Membership. 8

Becoming a Member: Consent 9

Becoming a Member: Process. 9

Members' Obligations and Rights. 9

Subscriptions and Fees. 10

Ceasing to be a Member 10

Obligations once Membership has Ceased. 10

Becoming a Member again. 10

General Meetings. 11

Procedures for all General Meetings. 11

Notice of General Meetings. 11

Minutes. 12

Annual General Meetings: When they will be held. 12

Annual General Meetings: Business. 12

Special General Meetings. 13

Committee. 13

Committee Composition. 13

Functions of the Committee. 13

Powers of the Committee. 13

Sub-Committees. 13

General Matters: Committees. 14

Committee Meetings. 14

Procedure. 14

Frequency. 14

Officers. 15

Qualifications of Officers. 15

Officers' Duties. 16

Election or Appointment of Officers. 16

Term.. 17

Removal of Officers. 17

Ceasing to hold Office. 17

Conflicts of Interest 17

Records. 18

Interests Register 19

Access to Information for Members. 19

Finances. 20

Control and Management 20

Balance Date. 20

Dispute Resolution. 20

Meanings of Dispute and Complaint 20

How a Complaint is Made. 21

Person who makes a complaint has right to be heard. 22

Person who is the subject of a complaint has right to be heard. 22

Investigating and Determining Disputes. 23

Society may decide not to proceed further with a complaint 23

Society may Refer a Complaint 23

Decision Makers. 23

Liquidation and Removal from the Register. 24

Resolving to put Society into Liquidation. 24

Resolving to apply for Removal from the Register 24

Surplus Assets. 24

Alterations to the Constitution. 24

Amending this Constitution. 24